Privacy Policy

Effective Date:01.01.2026

1. Introduction

This Privacy Policy explains how Top Intelligent Ltd ("we", "us", "our") collects, uses, and protects your personal data when you use our website www.topintelligent.co.uk and our student recruitment services. We are committed to safeguarding your privacy in compliance with UK GDPR and the Data Protection Act 2018.

We are registered with the Information Commissioner’s Office (ICO) under registration number ZA462638.

2. Company Information

• Company Name: Top Intelligent Ltd
• Company Number: 11108928
• Registered Office: 22 Grenville Place, London, England, NW7 3SF
• Website: www.topintelligent.co.uk
• Email: info@topintelligent.co.uk
• ICO Registration: ZA462638

3. What Personal Data We Collect

We collect data such as full name, date of birth, contact information, academic background, nationality, passport copy, education preferences, and other documents necessary to provide our services.

4. How We Use Your Data

We use your data to offer counselling, process applications, assist with visas or student finance, and communicate with universities. We also use it to comply with legal obligations and improve our services.

5. Legal Basis for Processing

• Consent
• Contractual necessity
• Legal obligation
• Legitimate interest

6. Data Storage and Platform

All personal data is stored securely on Monday.com, our encrypted CRM platform, fully GDPR-compliant and hosted in secure data centres.

7. Who We Share Your Data With

• Partner universities and colleges
• UCAS, Student Finance, visa bodies
• Our authorised staff and agents
• Technical service providers such as Monday.com
• Legal or regulatory authorities when required

8. International Transfers

We ensure that any international data transfers are protected by appropriate safeguards such as Standard Contractual Clauses (SCCs) or other lawful mechanisms.

9. Data Retention

We retain your data for as long as needed to fulfil the purpose for which it was collected, usually up to 6 years, or longer if legally required.

10. Your Rights

• Right to access your data
• Right to rectification
• Right to erasure ("right to be forgotten")
• Right to restrict or object to processing
• Right to data portability
• Right to withdraw consent

11. Cookies

Our website uses cookies to improve performance and user experience. You may manage cookie preferences in your browser.

12. Data Security

We implement technical and organisational security measures including encrypted storage, access control, and regular audits to protect your data.

13. Children’s Data

We do not knowingly collect data from individuals under 16 without verified parental or guardian consent.

14. Changes to this Policy

We may update this Privacy Policy from time to time. The latest version will always be available on our website.

15. Contact Us

For any questions or to exercise your rights, contact:
Data Protection Officer
Top Intelligent Ltd
22 Grenville Place, London, NW7 3SF
Email: info@topintelligent.co.uk
Company Number 11108928